Electronic Management System for Adeyemi College, Jan 2017

The Provost of Adeyemi College of Education (ACE) Ondo, Prof. Olukoya Ogen, has hinted of the plan by his administration to introduce Electronic Management (e-Management) System in the Institution by January 2017.

Prof. Ogen disclosed this while giving his opening remarks at the 2016 Registry Retreat organized for staff of the Registry Department in the College on Saturday September 24, 2016 in the Institution.

Underscoring the importance of Information Communication Technology (ICT) in information dissemination in the present world, the College helmsman said the move by his administration to introduce electronic management, was aimed at facilitating and enhancing the flow of information in order to fast-track development in the College.

The Provost congratulated the organisers of the event and lauded the staff of the Registry Department for living up to expectation in the discharge of their duties.

He reiterated the determination of his administration to continue to support the Department in its effort at improving the efficiency of its members.

Earlier in his welcome address, the Registrar of the College, Mr. Felix Eniola Aderinboye explained that the retreat, which is the eight edition under his leadership in the Institution, was aimed at boosting the skills of workers and improving their efficiency.

He expressed appreciation to the College Management under the leadership of Prof. Olukoya Ogen, for supporting the programme and he thanked the entire staff of the Registry Department for their cooperation.

In a paper delivered on the occasion by Mrs. Elizabeth Oyepeju Oyebisi, Acting Director, Corporate Services, Obafemi Awolowo University (OAU) Ile-Ife, and titled “Efficiency and Service Delivery in Administration”, she stressed the need for workers in the Institution to redouble their efforts in the discharge of their duties, in order to add value to the College.

Describing the Registry as “the heart of an organisation, where all official letters are received, documented, processed and sent to schedule officers for necessary action”, Oyebisi listed some of the services performed in the department to include record keeping, handling of official correspondence (mail), servicing of committees, interpretation of rules and regulations, performance of follow-up activities and supervision of subordinates.

On how effective service delivery could be achieved in the College, the OAU Acting Director, Corporate Services, listed three ways: implementation of customer-focused strategy; satisfaction of customers’ need; and exhibition of right attitude to duty.

While emphasizing the need for service providers to always give good account of themselves, by being conscious of their responsibility to customers, Oyebisi stressed the need for staff in the Registry Department to have a good understanding of the mission, vision, desire and aspirations of their organisation.

In addition, she emphasized the need for them to have a sound understanding of the functions of their department and the need for workers to behave responsibly, imbibe punctuality at work, dress neatly to the office as well as possess the ability to make predictions, identify problems and make consultation where necessary.

She further implored the participants to constantly seek self-improvement and hone their administrative skills. More importantly, she urged them to embrace Information Communication Technology (ICT) if they would be relevant in this ICT-driven world.

On the need for the participants to preserve their jobs, Oyebisi advised them to refrain from indulging in illegal and unethical activities that could lead to premature termination of their appointment and career.

She listed such activities to include involvement in admission racketeering, tampering with staff and students records, leaking of official information, disrespect to superior officers or constituted authorities.

Others are stealing College property, forming cliques or caucuses on the basis of promoting religion and  tribal sentiment, sexual demand or other forms of gratification from students and colleagues, and hiding official information to punish students or colleagues to mention but a few.

The one-day retreat also featured delivery of papers on various topics by three Deputy Registrars which include “The Duties and Responsibilities of an Administrator” by Mrs. Olufisayo Fakorede, “The Duties and Responsibilities of Confidential Secretaries” by Mr. Gabriel Awe, and “The Duties and Responsibilities of Executive and Clerical Officers/ Porters: Assessment of Prevailing Situation’’ by Mr. Oladele Olufemi Balogun.

The event, which held at the Olusegun Obasanjo Auditorium, was attended by Principal Officers of the College including the Deputy Provost, Dr. Samuel Akintunde; Bursar, Mr. Ganiyu Abdul and the Acting Librarian, Mr. Akinade Awoyemi.